Privacy Policy
Who we are
Contact Details
What data we collect about you
What happens if you fail to provide personal data?
How we collect your personal data
How we use your personal data
We will only use your personal data for the purposes for which we collected it, unless we reasonably consider that we need to use it for another reason and that reason is compatible with the original purpose. We have set out below, a description of all the ways we plan to use your personal data, and which of the legal bases we rely on to do so. We have also identified what our legitimate interests are where appropriate. Note that we may process your personal data for more than one lawful ground depending on the specific purpose for which we are using your data. Please contact us if you need details about the specific legal ground we are relying on to process your personal data where more than one ground has been set out in the table below.
Purpose/Activities
To administer the website and improve it
Type of Data:
– Technical data
– Usage data
Lawful basis for processing including basis of legitimate interest: Necessary for our legitimate interests, scientific or historical Purposes
To review applications and register candidates as new job applicants
Type of Data:
– Personal information
– Contact data
– Application documents
– Interview date and time
– Interview feedback
– Test data
Lawful basis for processing including basis of legitimate interest: Necessary for our and your legitimate interests (to choose the right candidates for the job roles within the Group and to consider your application for the open job role within the Group)
To carry out reference checks when reviewing job applications
Type of Data:
– Personal information
– Application documents
Lawful basis for processing including basis of legitimate interest: Necessary for our legitimate interests (to ensure that the right applicants are put through the recruitment process)
To enable the Group to respond to potential employment tribunal claims arising out of the recruitment process
Type of Data:
– Identity data
– Contact data
– Interview date and time
– Interview feedback
Lawful basis for processing including basis of legitimate interest: Necessary for our legitimate interests (to protect the interests of the Group in case of any claims brought against it)
To consider you for future job roles which may come available at a later stage
Type of Data:
– Identity data
– Contact data
– Application documents
– Interview feedback
– Test data
Lawful basis for processing including basis of legitimate interest: Legitimate interest (to have your Application documents to find a job which fits you)
Consent (in case of Application documents, where it has been over 6 months since the end of the recruitment process)
To create Aggregated Data that the Group will use for daily reporting and generation of statistics
Type of Data:
– Usage data
– Technical data
Lawful basis for processing including basis of legitimate interest: Necessary for our legitimate interests (for running of our business)
To use data analytics to improve our website
Type of Data:
– Usage data
– Technical data
Lawful basis for processing including basis of legitimate interest: Necessary for our legitimate interests (to keep our website updated and relevant and to develop our business)
To respond to any enquiry through the contact us form, or to contact you with the information requested on our services
Type of Data:
– Identity data
– Contact data
Lawful basis for processing including basis of legitimate interest: Necessary for our legitimate interests
To send you marketing communications relating to our business which we think may be of interest to you by email, SMS, or similar technology (you can inform us at any time if you no longer require marketing communications)
Type of Data:
– Identity data
– Contact data
– Usage data
Lawful basis for processing including basis of legitimate interest: Consent
Please note that we may process your personal data without your knowledge in the limited situations where this is required or permitted by law.
Who we share your personal data with
- Software companies engaged by the Group from time to time to optimize and facilitate the recruiting process by supplying the Group with recruitment management software;
- Hiring managers involved with respect to a particular job role you have applied for;
- Individuals within the Human Resources Team at the Group as necessary;
- Individuals within the marketing and the sales team at the Group in order to send you any marketing communications you may have subscribed for or consented to as applicable.
International Transfers
- The European Commission has determined that the respective third country, territory or a specified sector within that third country ensures an adequate level of protection for data transfers;
- The service provider or partner to whom your personal data is to be transferred provides appropriate safeguards and data subject rights and adequate legal remedies for data subjects are available. Appropriate safeguards can be provided in various ways including the use of standard contractual clauses approved by the EU Commission. For more information kindly follow this link – https://ec.europa.eu/info/law/law-topic/data-protection/internationaldimension- data-protection/standard-contractual-clauses-scc_en
We require all third parties to respect the security of your personal data and to treat it in accordance with the law. We do not allow our third-party service providers to use your personal data for their own purposes and only permit them to process your personal data for specified purposes and in accordance with our instructions.
What are your rights?
- Request access to your personal data (commonly known as a “data subject access request”). This enables you to receive a copy of the personal data we hold about you and to check that we are lawfully processing it.
- Request correction of the personal data that we hold about you. This enables you to have any incomplete or inaccurate data we hold about you corrected, though we may need to verify the accuracy of the new data you provide to us.
- Request erasure of your personal data. This enables you to ask us to delete or remove personal data where there is no good reason for us to continue to process it. You also have the right to ask us to delete or remove your personal data where you have successfully exercised your right to object to processing (see below), where we may have processed your information unlawfully or where we are required to erase your personal data to comply with local law. Note, however, that we may not always be able to comply with your request of erasure for specific legal reasons where we need to abide by applicable laws or where otherwise there is a legitimate interest for us not to comply with such request. Otherwise, you may ask users to delete all your personal data at any point in time, and at which point we will use our best endeavours to adhere to your request. Please note that in the event that you wish for us to delete your data related to a job application, we will not be able to consider you for future job roles which may become available and which may fit your application unless you re-apply and submit the information again.
- Object to processing of your personal data where we are relying on a legitimate interest (or those of a third party) and there is something about your particular situation which makes you want to object to processing on this ground as you feel it impacts on your fundamental rights and freedoms. In some cases, however, we may demonstrate that we have compelling legitimate grounds to process your information which override your rights and freedoms.
- Request restriction of processing of your personal data. This enables you to ask us to suspend the processing of your personal data in the following scenarios: a) if you want us to establish the data’s accuracy; b) where our use of the data is unlawful but you do not want us to erase it; c) where you need us to hold the data even if we no longer require it as you need it to establish, exercise or defend legal claims; d) you have objected to our use of your data but we need to verify whether we have overriding legitimate grounds to use it.
- Request the transfer of your personal data to you or to a third party. We will provide to you, or a third party you have chosen, your personal data in a structured, commonly used, machine-readable format. Note that this right only applies to automated information which you initially provided consent for us to use or where we used the information to perform a contract with you.
- Withdraw consent at any time where we are relying on consent to process your personal data. However, this will not affect the lawfulness of any processing carried out before you withdraw your consent. If you withdraw your consent, we may not be able to provide certain services to you. We will advise you if this is the case at the time you withdraw your consent.
We try to respond to all legitimate requests within one month. Occasionally it could take us longer than a month if your request is particularly complex or you have made a number of requests. In thiscase, we will notify you and keep you updated.
We will retain copies of any communications that you send to us (including copies of any emails) inorder to maintain accurate records of the information that we have received from you.
You may exercise your rights at any time by contacting us at [email protected].
How long do we keep your personal data?
Data Categories
Personal Information
Lawful Basis: Legitimate interest
Retention Period: 6 months
Data when retention period starts to apply: The end of recruitment or time of receipt of unsolicited application
Contact Data
Lawful Basis: Legitimate interest
Retention Period: 6 months
Data when retention period starts to apply: The end of recruitment or time of receipt of unsolicited application
Application Documents
Lawful Basis: Consent
Retention Period: 6 months
Data when retention period starts to apply: The end of recruitment or time of receipt of unsolicited application
Interview date and time
Lawful Basis: Legitimate interest
Retention Period: 6 months
Data when retention period starts to apply: The end of recruitment
Interview feedback
Lawful Basis: Test Data
Retention Period: 6 months
Data when retention period starts to apply: The end of recruitment
Usage Data
Lawful Basis: Scientific & Historical Purposes
Retention Period: 2 years
Data when retention period starts to apply: Date when data is collected
Technical Data
Lawful Basis: Scientific & Historical Purposes
Retention Period: 2 years
Data when retention period starts to apply: Date when data is collected